Negotiating, contracts and safety planning for the event manager

Discover how to secure the best value from venues and suppliers and ensure your contracts are watertight

Are you juggling half a dozen events at any one time? Worrying that you haven’t got the best deal from a venue and not 100% sure about the contract? Why should you never pay 100% cancellation fees? Do you need to up-date your risk management policy? If you answer “yes” to any of these questions, then this course on negotiating, contracts and safety planning has been developed for you. By focusing on the key areas which you told us were of most concern, we have developed a programme which will give you real practical tools and know how to be applied when you return to the office.

Next course:
1 July 2019


84% of employees at the best performing organisations are receiving the training they need.

16% of employees at the worst performing organisations receive the training they need.

It’s all in the preparation

  • Identifying the end goal
  • Understanding your event and knowing your brief

Contracts and events — what are the critical issues?

  • The principles of contracts — what you need to know
  • Key clauses in venue hire agreements
  • The small print — why it is important
  • Those dreaded Terms & Conditions! What elements can you change?
  • Practical exercise: this discussion session will look at actual contracts and identify how you can make your contract work better for your business.

Best practice in negotiating with venues and third parties

  • Doing your homework, how to take ownership of your event
  • Win/Win: How to achieve the best outcome for both parties
  • The venue and you — negotiating the variables
  • Deposits and commissions — are they negotiable?
  • Catering — price, quality and service — getting the right menus at the right price
  • Why you should never pay 100% cancellation fees
  • Finding the add-ons that work for you

What are the Event Managers responsibilities in health and safety?

  • Health and safety compliance overview
  • Your responsibilities as an event organiser
  • What does that mean?
  • How to implement safety arrangements
  • Event Safety Plan
  • Complying with the Equality Act

Key issues for Event Managers in risk assessments

  • What are your responsibilities
  • Key issues to consider in Risk assessments

Having a plan

  • Emergency/Critical Incident Planning

All event and conference managers and operations and logistics managers. Whether you work for a conference or exhibition company, corporation, association or charity, this course will help you in delivering great events.

To pay by cheque or bank transfer, use our registration form.

To pay by credit card for the 1 July 2019 course, please use the form below.


1 July 2019
16 October 2019

How long?

One day: 09:00–17:00

How much?

£595 plus VAT for all commercial companies
£545 plus VAT for not-for-profit organisations


1 July 2019
etc.venues, The Hatton
51-53 Hatton Garden, London EC1N 8HN

Going through the detailed elements of a contract, and learning to communicate with venues, to get a better deal and commissions, was very useful,

Senior Event Manager, Misti

The focus on building relationships with venues, and learning more about cost savings was extremely valuable.

Senior Operations, Capacity Media

Very useful to learn negotiating and contracting techniques — I’d never thought of many of them before. The trainer was entertaining, good at relating situations to scenarios we would understand.

Operations, Capacity Media

I’ve improved my skills in negotiating and learnt a great deal about contracting. The trainer was very knowledgeable.

Event Operations, Platts

This was probably the most energising and inspiring “training” I have ever participated in. The course covered many legal, contractual and health and safety issues approached in a real life scenario way and I think we all went away both scared about some of the things we were letting slip through, ignoring due to pressures or simply didn’t realise we should be doing, BUT with the knowledge and practical guidelines on how to remedy the situation.

Head of Event Management, Euro RSCG Riley

5/5! Claire ran such a fun and informative session. She was down to earth, quirky, interesting, friendly and had a wealth of knowledge she shared with us. She brought great vibes all round! Her examples of real life situations were most interesting and showed us how the course and skills we were learning could be applied to everyday situations.

Courtney Thomson

Event Coordinator, AFME

Some of our clients

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