Project management for events

Essential skills, tools and practical techniques for project managers

Organising an event is a complex business, and with so many balls to juggle it’s easy for things to go wrong or for communication to break down. It is, therefore, very important to avoid a ‘just do it’ approach, and instead to use well-proven project management techniques which put everyone in control and make business more efficient.

This one-day course on project management for events covers the principles of project management and adapts them to deal with the particular demands of conferences and exhibitions. It will provide you with a model to define the roles and responsibilities of project team members, to develop the operational plan, and ensure that communication lines are open and clear.

The day also provides you with the essential skills, tools and practical techniques that you will need to support you in your project management role, and will make you more confident in managing your event. This course is led by a Prince 2 qualified trainer who is also an expert in events.

Discover more about Project Management for Events Training with Pauline Coulter


Brief overview of project management

  • What is it?
  • The various methods and models available, and which is best suited to events

Understanding project deliverables and stakeholder requirements

  • What will a successful event look like?


  • Defining the stages and the deliverables for each stage
  • Timings, resources, and activities
  • Planning tools which are freely available

Communicating the plan

  • Agreeing and delegating project responsibilities with the project team

Risk management

  • Identifying potential risks and actions/changes to counter
  • Preventing nasty surprises

Monitoring and reporting

  • Status updates, changes to the plan, implication of changes

Post event

  • Activity: the ‘post-event trickle’
  • Measuring success

Course certification

All attendees who complete the course satisfactorily, will receive a certificate.

Who should attend?

This course is relevant for Event Managers, Conference Producers and Operations Mangers and any other roles with Event Management responsibility where a keen focus on project management in terms of communication, time scale management and operational deliverables is essential to success. This course is relevant for all conference and event professionals whether you are in conferences, large scale events, exhibitions, associations or charities.

Your trainer:

Pauline Coulter

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★ ★ ★ ★ ★

Pauline was a wonderful trainer who gave us insight into effective frameworks to adopt as part of our events business. I will definitely be taking these golden nuggets of information and incorporating them into day-to-day going forward. Thank you!

Head of Middle East Programmes
GFC Media Group

★ ★ ★ ★ ★

Pauline was an engaging trainer who took the time to ensure we were catered for despite the varying levels of seniority and range of organisations present at the session. Everyone was able to take some handy information away from the session.

Creative Engagement Producer
We The Curious

★ ★ ★ ★ ★

Fantastic training with Pauline, the session was very engaging and got us thinking about how we can utilise Project Management tools in our work in Events. I would recommend this to any Event managers looking to add Project Management to their repertoire./p>

Events Operations Manager
We The Curious

★ ★ ★ ★ ★

I really enjoyed this course since the coach explained everything in an enjoyable engaging way. You could tell she was very experienced and I learnt a lot!

Event Coordinator
We The Curious

★ ★ ★ ★ ★

I found the recent Project Management training led by Pauline really useful. I learnt new knowledge about tools and resources that are available to me to support the planning and delivery of events, and picked up some great tips and advice from Pauline and my fellow participants in the course. I definitely feel more confident now as I embark on my next project. Thank you Pauline!

Business Manager
Warwick Legal Network Ltd

★ ★ ★ ★ ★

Thank you so much for the incredible 3 day training you delivered to us at Meta. It was extremely worthwhile, informative, detailed and applicable to our roles. We all thoroughly enjoyed it so a thank you from us all 😊.

Technical Production Coordination Lead

★ ★ ★ ★ ★

The in-house project management training programme was fantastic in giving us the tools and practical knowledge to more efficiently run and manage our events. Pauline was a really engaging and exceptional training lead, and allowed us to get the maximum we could out of the time together. The tools I have learned will serve me well in running future projects from their inception to delivery.

Conference Producer

★ ★ ★ ★ ★

A very informative session that was particularly targeted at events rather than wider project management – can start using outcomes immediately that will benefit my work.

Group Manager, Event Logistics

★ ★ ★ ★ ★

A great insight from an industry professional on how to be the most efficient you when managing projects.

Flex Coordinator for EMEA @ Meta

★ ★ ★ ★ ★

The course was spot on and there was no time wasted with long introductions. The trainer was aware of our situation and informed of the issues and pain points. I would always come back. Thank you!

Teamlead Marketing

★ ★ ★ ★ ★

he Event Project Management course was super informative and thoroughly enjoyable. Pauline was a great trainer who had amazing knowledge in all things events!

Events Co-ordinator
Open Banking Expo

★ ★ ★ ★ ★

The course was really useful and helped the team focus more on what needs to be done and what can be done. Loads of useful tips that can be implemented straight away. Great templates. Really enjoyed the course and would recommend to anyone.

Senior Events Manager

★ ★ ★ ★ ★

An excellent course, well delivered that was pitched at just the right level to appeal to everyone in the team from the new entry level members to the experienced event professionals.

Event Logistics and Development Manager

★ ★ ★ ★ ★

I want to give feedback to a great project management course. It was very informative, engaging and interactive – the trainer was speaking “to you”. Highly recommended.

Events Organiser

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