Project management for events

Essential skills, tools and practical techniques for project managers

Organising an event is a complex business, and with so many balls to juggle it’s easy for things to go wrong or for communication to break down. It is, therefore, very important to avoid a ‘just do it’ approach, and instead to use well-proven project management techniques which puts everyone in control and makes the businesses more efficient.

This one-day course on project management for events covers the principles of project management and adapts them to deal with the particular demands of conferences and exhibitions. It will provide you with a model to define the roles and responsibilities of project team members, to develop the operational plan, and ensure that communication lines are open and clear.

The day also provides you with the essential skills, tools and practical techniques that you will need to support you in your project management role, and will make you more confident in managing your event. This course is led by a Prince 2 qualified trainer who is also an expert in events.

Course outline

Brief overview of project management

  • What is it?
  • The various methods and models available, and which is best suited to events

Understanding project deliverables and stakeholder requirements

  • What will a successful event look like?


  • Defining the stages and the deliverables for each stage
  • Timings, resources, and activities
  • Planning tools which are freely available

Communicating the plan

  • Agreeing and delegating project responsibilities with the project team

Risk management

  • Identifying potential risks and actions/changes to counter
  • Preventing nasty surprises

Monitoring and reporting

  • Status updates, changes to the plan, implication of changes

Post event

  • Activity: the ‘post-event trickle’
  • Measuring success

​The probability of selling to an existing customer is 60-70%. The probability of selling to a new prospect is 5-20%.
Marketing Metrics

Who should attend?

This course is relevant for Event Managers, Conference Producers and Operations Mangers and any other roles with Event Management responsibility where a keen focus on project management in terms of communication, time scale management and operational deliverables is essential to success. This course is relevant for all conference and event professionals whether you are in conferences, large scale events, exhibitions, associations or charities.

How long?

One day: 09:00–17:00

When & Where?

This course is run as an
in-house programme.
Please call +44 (0)208 374 1712 if you would like further information.

Follow us on:

Training is great value for money

Companies that invest in employee training enjoy 24% higher profit margins versus companies that don’t.

Join our mailing list to hear about new course dates and special offers


Great course. Very interesting and a great eye opener. Being shown case studies of the number of extra online delegates achieved was excellent.

Conference Producer, Select BioSciences


Excellent food for thought. Reinforces what we are doing. Great to have time to think and reflect

Deputy Director, Euromoney Conferences

Our clients include