Project management for events

Essential skills, tools and practical techniques for project managers

Organising an event is a complex business, and with so many balls to juggle it’s easy for things to go wrong or for communication to break down. It is, therefore, very important to avoid a ‘just do it’ approach, and instead to use well-proven project management techniques which puts everyone in control and makes the businesses more efficient.

This one-day course on project management for events covers the principles of project management and adapts them to deal with the particular demands of conferences and exhibitions. It will provide you with a model to define the roles and responsibilities of project team members, to develop the operational plan, and ensure that communication lines are open and clear.

The day also provides you with the essential skills, tools and practical techniques that you will need to support you in your project management role, and will make you more confident in managing your event. This course is led by a Prince 2 qualified trainer who is also an expert in events.

Discover more about Project Management for Events Training with Pauline Coulter

Course outline

Brief overview of project management

  • What is it?
  • The various methods and models available, and which is best suited to events

Understanding project deliverables and stakeholder requirements

  • What will a successful event look like?


  • Defining the stages and the deliverables for each stage
  • Timings, resources, and activities
  • Planning tools which are freely available

Communicating the plan

  • Agreeing and delegating project responsibilities with the project team

Risk management

  • Identifying potential risks and actions/changes to counter
  • Preventing nasty surprises

Monitoring and reporting

  • Status updates, changes to the plan, implication of changes

Post event

  • Activity: the ‘post-event trickle’
  • Measuring success

Thank you so much for the incredible 3 day training you delivered to us at Meta. It was extremely worthwhile, informative, detailed and applicable to our roles. We all thoroughly enjoyed it so a thank you from us all 😊.

Technical Production Coordination Lead


The in-house project management training programme was fantastic in giving us the tools and practical knowledge to more efficiently run and manage our events. Pauline was a really engaging and exceptional training lead, and allowed us to get the maximum we could out of the time together. The tools I have learned will serve me well in running future projects from their inception to delivery.

Conference Producer


A very informative session that was particularly targeted at events rather than wider project management – can start using outcomes immediately that will benefit my work.

Group Manager, Event Logistics


A great insight from an industry professional on how to be the most efficient you when managing projects.

Flex Coordinator for EMEA @ Meta


Next online course:
Call for dates

9am to 12pm (GMT)

Online cost

£395 (+ VAT) for all commercial companies
£295 (+ VAT) for not-for-profit organisations

Post-course 1:1 follow-up

If after attending the training course, you would like to discuss particular areas relevant to you with the trainer, you can book a one hour 1:1 consultation, cost £195 (+ VAT). Book a follow-up consultation here.

Course certification

All attendees who complete the course satisfactorily, will receive a certificate.

Who should attend?

This course is relevant for Event Managers, Conference Producers and Operations Mangers and any other roles with Event Management responsibility where a keen focus on project management in terms of communication, time scale management and operational deliverables is essential to success. This course is relevant for all conference and event professionals whether you are in conferences, large scale events, exhibitions, associations or charities.


Call for dates

Your trainer:

Pauline Coulter

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Training is great value for money

Companies that invest in employee training enjoy 24% higher profit margins versus companies that don’t.

The course was really useful and helped the team focus more on what needs to be done and what can be done. Loads of useful tips that can be implemented straight away. Great templates. Really enjoyed the course and would recommend to anyone.

Senior Events Manager


An excellent course, well delivered that was pitched at just the right level to appeal to everyone in the team from the new entry level members to the experienced event professionals.

Event Logistics and Development Manager


I want to give feedback to a great project management course. It was very informative, engaging and interactive – the trainer was speaking “to you”. Highly recommended.

Events Organiser


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Great course. Very interesting and a great eye opener. Being shown case studies of the number of extra online delegates achieved was excellent.

Conference Producer, Select BioSciences


Excellent food for thought. Reinforces what we are doing. Great to have time to think and reflect

Deputy Director, Euromoney Conferences

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